Privacy Policy

The Reserve Circle (“we,” “us,” or “our”) respects your privacy. This Privacy Policy describes the personal information we collect through thereservecircle.com, how we use it, and the choices you have. It applies to our public website only.

Information We Collect

We collect information you provide directly through the public site, including applications, partnership inquiries, contact forms, login fields, emails you send us, and event-interest forms. Depending on what you submit, this may include:

• Name, email address, and phone number
• University, year of study, and chapter interest
• Social links, and company or brand information
• Messages, RSVP or event-interest details, and anything else you choose to share
• Technical data such as cookies, IP address, and device, browser, and analytics information

Some technical data is collected automatically when you use the site, as described in our Cookie Notice.

Why We Collect It

We use the information we collect to:

• Review applications and expressions of interest
• Respond to inquiries and manage interest in membership, chapters, and partnerships
• Operate, maintain, and improve the website and platform
• Send communications you have agreed to receive
• Protect against fraud and maintain the security of the site
• Comply with applicable legal obligations

Consent

By submitting a form or otherwise using the site, you consent to the collection and use of your information for the purposes described in this policy. Consent to receive marketing or promotional email is always requested separately and is never bundled with a normal form submission. You may withdraw consent at any time by contacting us.

Third-Party Service Providers

We rely on trusted third-party providers to operate the site and platform. These may include hosting, database, authentication, email, payment, analytics, and event tools. These providers may process your information on our behalf, and only as needed to deliver their service.

Where Your Information Is Processed

Depending on the providers involved, your information may be stored or processed in Canada, the United States, or other jurisdictions. Where information is transferred across borders, it may be subject to the laws of the jurisdiction in which it is processed.

Data Retention

We keep personal information only as long as needed for the purpose it was collected, for our ongoing operations, to comply with legal obligations, or to maintain legitimate business records. When information is no longer needed, we take reasonable steps to delete or de-identify it.

Your Rights

You may request access to the personal information we hold about you, ask us to correct or delete it, or withdraw your consent. To make a request, contact us using the details below. We will respond in accordance with applicable law.

Security

We use reasonable administrative and technical safeguards to protect personal information. However, no method of transmission or storage over the internet is completely secure, and we cannot guarantee absolute security.

Contact Us

For privacy requests or questions about this policy, contact us at contact@thereservecircle.com.